Concept about E-mail – This book covers the entire syllabus of “Computer & Information Technology” prescribed by the BNMC for B.Sc. in Nursing Science & Diploma in Nursing Science & Midwifery students. We tried to accommodate the latest information and topics.
This book is an examination setup according to the teachers’ lectures and examination questions. We hope in touch with the book students’ knowledge will be upgraded and flourished. The unique way of presentation may make your reading of the book a pleasurable experience.
Concept about E-mail
Definition of E-mail:
Electronic mail, or email, is a method of exchanging digital messages between people using digital devices such as computers, mobile phones and other electronics.
Or
E-mail (electronic mail) is the exchange of computer-stored messages by telecommunication.
Or,
E-mail may be defined as “A system for sending messages from one individual to another via telecommunications links between computers or terminals using dedicated software”
Advantages/Importance/Benefits of E-mail:
- It is more personal & direct medium for communication.
- It is faster than paper mail.
- Unlike fax documents, the receiver of an e-mail document can store in a computer, and can edit it easily using editing programs,
- Messages are delivered within seconds around the world.
- It allows to save & keep a record of the communication.
- Easy to send with no time waste.
- Good example of One-To-Many communication
- Sender may attach files, documents, images, & other media to an email.
- User can access his email from anywhere with Internet connection kept
Classification/Types of E-Mail:
Generally speaking, HTML email can be broken down into two categories:
- One-to-many, where a large list of people are sent the same or very similar emails from a source to which they’ve intentionally subscribed (like a newsletter, or an event invitation).
- Transactional, where an email is sent to a person on an individual basis, usually as a result of an action they’ve taken (like making a purchase, or receiving a shipping update).
Ways/Process of Writing an E-mail:
- “To Field” Type a valid email address of person to whom you want to send the email.
- “From Field” should contain sender’s email address.
- “Subject” is the brief summary of your message. Write a short & accurate subject line. Make sure your subject line justify the content in your mail.nl
- Message body is the location to type main message.
- It’s important to begin with a greeting Such as “Dear XYZ”, “Hello Sir/Madam”.
- Introduce yourself in the first line or paragraph if you are sending the mail as an individual.
- Write your message & put your main points in opening sentences. Get to the point and don’t move in circles to explain a single point
- Be brief & polite. If your message is long then provide links or attachments in your message.
- Say “Thank You” & add your signature with appropriate contact information.
- Proofread or preview your message before sending it.
Procedure of Sending E-Mail:
- At first active the internet connection
- Open the internet browser to see internet browsing screen appears.
- Type e-mail website address
- Type user name
- Type password
- Click sign in
- Click compose mail
- Then type receiver email address
- Type subject of e-mail
- Attach file or write something newly
- Click send
Procedure of Receiving E-Mail:
- At first active the internet connection
- Open the internet browser to see internet browsing screen appears.
- Type e-mail website address
- Type user name
- Type password
- Click sign in
- Click on the inbox
- View/download the mail.
Definition of E-mail Address:
An email address identifies an email box to which email messages are delivered.
Example:
- hasib2009@gmail.com
- h.alhasib@gmail.com
- rana.sk@yahoo.com
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